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Milton Fairgrounds September 24, 25, 26, 2027

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Contact

Event Booking Request Form

Personal & Group Information

Contact Name *

First

Last

Contact Title *

Phone *

Email *

Legal Name of Organization *

Organization Mailing Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

use ticketed accurately

Event Information

Facility(s) Requested – check all that apply *

Grounds
Hall 1
Tables & Chairs (Hall 1 only)
Exhibition Theatre (Seasonal)
Outdoor Washrooms (Seasonal)
Stage
Grandstands
Hydro/water connections

Name of Event *

Description of Event *

Is This Event Open For The Public To Attend (free or ticketed sales) *

Yes, it is free
Yes, it is ticketed
No, it is not open to the public

Proposed Event Date(s) *

Alternative Date(s)

Event Operating Hours *

Estimated Total Attendance for the Event *

Event Requirements

Infrastructure Required - Provided By The Event Host

Such as 3rd party rentals of tents, washrooms, fencing, stage, etc.

Will This Event Involve A Stage? *

Yes
No

Will This Event Involve A Stage? If So, Please Provide The Stage Dimensions

Additional Set Up & Tear Down Days Required (any use of facilities for storage/drop-off beyond event date)

Load In Start Time, Load Out End Time *

Risk Assessment

Is this event open to the public? *

Yes
No

Will alcohol be served at your event? (copy) *

Yes
No

Is this an all-ages event? *

Yes
No

Have you had protestors at your events in the past? *

Yes
No

Would it be reasonable to expect protestors? *

Yes
No

Could this event be seen as controversial? *

Yes
No

Are there any potentially harmful activities planned? *

Yes
No

Are there other foreseeable risks not listed above? *

Yes
No

Outline the foreseeable risks

Event References

Please list any current sponsors or partners you have. *

Please let us know of past locations/facilities where this event has been held. *

Please list any additional events the organizer has run. *

Are there any other special requests or notes you would like to provide?

Waivers & Contracts

No bookings are confirmed until both parties have signed agreements and necessary deposits have been paid. All events require the approval of the Halton Agricultural Society Board of Directors. *

Yes, I agree

In the event permission is given to move forward, failure to accurately complete this form, or the omittance of any relevant information, will result in immediate cancellation of the event. *

Yes, I agree

PROOF OF INSURANCE: I understand that once my rental is under contract I will need to obtain and provide a certificate of Liability insurance with a minimum liability of $5,000,000 is required. *

Yes, I agree

FEES/DEPOSITS: FEES/DEPOSITS: A 50% (of TOTAL + DD) down payment is required at the time of booking the facility. Balance due NO LATER THAN 30 days in advance of the event. If the event is less than 45 days out, FULL PAYMENT will be required. Payment options include e-transfer, cheque or cash at the office. If all contract provisions are met at a satisfactory level, at the sole discretion of the Halton Agricultural Society, the damage deposit will be refunded after the event, within 14 business days, via cheque. *

Yes, I agree

PERMITS & REQUIREMENTS: IT IS UP TO THE RENTER TO MAKE SURE THEY HAVE ALL THE REQUIRED APPROVALS/PERMITS/LICESNSING/MANAGEMENT AND PLANNING IN PLACE PRIOR TO THEIR EVENT DATE. Permits and requirements can include but are not limited to: Town of Milton, Region of Halton, A.G.C.O., Safety Authorities, and any other event specific items. Public Events are subject to all requirements linked to this rental agreement contract, as well as governing authorities, deemed applicable by the scope of the proposed event. Security, Police A.G.C.O. licensing, building (tent) permits, portable toilets, water and/or food safety requirements, waste management & disposal, ESA & TSA inspections, etc. *

Yes, I agree

WASTE/RECYCLING/REFUSE MATERIAL: The Halton Agricultural Society does not have the capacity to manage or dispose of refuse material. All garbage must be removed from premises unless arrangements have been made for a dumpster, at the renter’s expense. A MINIMUM OF $500.00 OR COST OF REMOVAL WILL BE CHARGED TO THE DAMAGE DEPOSIT IF GARBAGE LEFT ON THE GROUNDS *

Yes, I agree

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Our Location

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Contact Us

Phone: (905) 878-5689
Email Us

Mailing Address:
8490 Lawson Road
P.O. Box 142
Milton, ON L9T 8T3

Location:
Milton Fair Grounds
136 Robert Street,
Milton, ON L9T 1G9

Land Acknowledgement

We would like to acknowledge that the land we gather on is part of the Treaty Lands and Territory of the Mississaugas of the Credit First Nation.
We recognize the traditional territory of the Huron-Wendat and Haudenosaunee people.
We also acknowledge the First Nations, Inuit and Métis people who live on these lands today.
We stand as allies with the First Nations as stewards of these lands.

2026 Halton Agricultural Society

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