905-878-5689
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Office hours: Tuesdays & Thursday 8:30 a.m. to 4 p.m. Fridays 8 a.m. to 1 p.m.(by appointment only)

Milton Fairgrounds September 27, 28, 29, 2024

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Halton Agricultural Society
Contact

Event Booking Request Form

Personal & Group Information

Contact Name *

First

Last

Contact Title *

Layout

Phone *

Email *

Legal Name of Organization *

Organization Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Event Information

Facility(s) requested (include grounds, buildings and hydro/water connections) *

Name of Event *

Description of Event *

Proposed Event Date(s) *

Alternative Date(s)

Total Time Requested (include your setup and teardown time) *

Estimated Total Attendance for the Event *

Event Requirements

Infrastructure Required - provided by the Event Host (tents, washrooms, fencing, stage, etc)

Will this Event Involve a stage? *

Please provide the stage dimensions

Additional Set Up & Tear Down Days Required

Event Operating Hours *

Risk Assessment

Will alcohol be served at your event? *

Is this an all-ages event? *

Have you had protestors at your events in the past? *

Would it be reasonable to expect protestors? *

Could this event be seen as controversial? *

Are there any potentially harmful activities planned? *

Are there other foreseeable risks not listed above? *

Outline the foreseeable risks

Event References

Please list any current sponsors or partners you have. *

Please let us know of past locations/facilities where this event has been held. *

Please list any additional events the organizer has run. *

Waivers & Contracts

No bookings are confirmed until both parties have signed agreements and necessary deposits have been paid. All events require the approval of the Halton Agricultural Society Board of Directors. *

Yes, I agree

In the event permission is given to move forward, failure to accurately complete this form, or the omittance of any relevant information, will result in immediate cancellation of the event. *

Yes, I agree

PROOF OF INSURANCE: Personal Liability insurance with a minimum liability of $5,000,000 is required naming “Halton Agricultural Society” as the beneficiary is required with a copy received at least 14 days in advance of rental start date. *

Yes, I agree

FEES/DEPOSITS: Make all cheques payable to the HALTON AGRICULTURAL SOCIETY. 50% Deposit is required at time of booking the facility. Balance due 45 days in advance of the event. Damage deposit refunded after the event if all requirements are met. *

Yes, I agree

PERMITS & REQUIREMENTS: It is up to the renting party to make sure they have all the required permits. Many permits can be required. Permits and requirements can include but are not limited to: event permit, L.L.B.O. licensing, approved Smart Serve personnel, tent permit, portable toilets, water and/or food safety requirements, security, policing, waste mgmt/disposal, hydro, animals, rides etc. A COPY OF ANY PERMIT, CERTIFICATION, LICENSING, ETC. THE EVENT IS ISSUED MUST BE PROVIDED TO THE HALTON AGRICULTURAL SOCIETY IN A TIMELY MANNER OR 14 DAYS IN ADVANCE OF THE EVENT. *

Yes, I agree

WASTE/RECYCLING/REFUSE MATERIAL: The Halton Agricultural Society does not have the capacity to manage or dispose of refuse material. All garbage must be removed from premises, unless you have previously arranged for a dumpster. A minimum charge of $150.00 or cost of removal will be charged if garbage is left on the grounds. *

Yes, I agree

Our Location

Click on the Map for Directions

Contact Us

Phone: (905) 878-5689
Email Us

Mailing Address:
8490 Lawson Road
P.O. Box 142
Milton, ON L9T 8T3

Location:
Milton Fair Grounds
136 Robert Street,
Milton, ON L9T 1G9

Land Acknowledgement

We would like to acknowledge that the land we gather on is part of the Treaty Lands and Territory of the Mississaugas of the Credit First Nation.
We recognize the traditional territory of the Huron-Wendat and Haudenosaunee people.
We also acknowledge the First Nations, Inuit and Métis people who live on these lands today.
We stand as allies with the First Nations as stewards of these lands.

2024 Halton Agricultural Society