Event Booking Request Form Please enable JavaScript in your browser to complete this form.Personal & Group Information Contact Name *FirstLastContact Title *LayoutPhone *Email *Legal Name of Organization *Organization AddressAddress Line 1Address Line 2CityState / Province / RegionPostal CodeCanadaAfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBolivia (Plurinational State of)Bonaire, Saint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo (Democratic Republic of the)Cook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzech RepublicCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatini (Kingdom of)EthiopiaFalkland Islands (Malvinas)Faroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHondurasHong KongHungaryIcelandIndiaIndonesiaIran (Islamic Republic of)IraqIreland (Republic of)Isle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea (Democratic People's Republic of)Korea (Republic of)KosovoKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesia (Federated States of)Moldova (Republic of)MonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth Macedonia (Republic of)Northern Mariana IslandsNorwayOmanPakistanPalauPalestine (State of)PanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint Martin (French part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint Maarten (Dutch part)SlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyrian Arab RepublicTaiwan, Republic of ChinaTajikistanTanzania (United Republic of)ThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUgandaUkraineUnited Arab EmiratesUnited Kingdom of Great Britain and Northern IrelandUnited States Minor Outlying IslandsUnited States of AmericaUruguayUzbekistanVanuatuVatican City StateVenezuela (Bolivarian Republic of)VietnamVirgin Islands (British)Virgin Islands (U.S.)Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland IslandsCountry Event Information Facility(s) requested (include grounds, buildings and hydro/water connections) *Name of Event *Description of Event *Proposed Event Date(s) *Alternative Date(s)Total Time Requested (include your setup and teardown time) *Estimated Total Attendance for the Event * Event Requirements Infrastructure Required - provided by the Event Host (washrooms, fencing, stage, etc)Will this Event Involve a stage? *YesNoPlease provide the stage dimensionsAdditional Set Up & Tear Down Days RequiredEvent Operating Hours * Risk Assessment Will alcohol be served at your event? *YesNoIs this an all-ages event? *YesNoHave you had protestors at your events in the past? *YesNoWould it be reasonable to expect protestors? *YesNoCould this event be seen as controversial? *YesNoAre there any potentially harmful activities planned? *YesNoAre there other foreseeable risks not listed above? *YesNoOutline the foreseeable risks Event References Please list any current sponsors or partners you have. *Please let us know of past locations/facilities where this event has been held. *Please list any additional events the organizer has run. * Waivers & Contracts No bookings are confirmed until both parties have signed agreements and necessary deposits have been paid. All events require the approval of the Halton Agricultural Society Board of Directors. *Yes, I agreeIn the event permission is given to move forward, failure to accurately complete this form, or the omittance of any relevant information, will result in immediate cancellation of the event. *Yes, I agreePROOF OF INSURANCE: Personal Liability insurance with a minimum liability of $5,000,000 is required naming “Halton Agricultural Society” as the beneficiary is required with a copy received at least 14 days in advance of rental start date. *Yes, I agreeFEES/DEPOSITS: Make all cheques payable to the HALTON AGRICULTURAL SOCIETY. 50% Deposit is required at time of booking the facility. Balance due 45 days in advance of the event. Damage deposit refunded after the event if all requirements are met. *Yes, I agreePERMITS & REQUIREMENTS: It is up to the renting party to make sure they have all the required permits. Many permits can be required. Permits and requirements can include but are not limited to: event permit, L.L.B.O. licensing, approved Smart Serve personnel, tent permit, portable toilets, water and/or food safety requirements, security, policing, waste mgmt/disposal, hydro, animals, rides etc. A COPY OF ANY PERMIT, CERTIFICATION, LICENSING, ETC. THE EVENT IS ISSUED MUST BE PROVIDED TO THE HALTON AGRICULTURAL SOCIETY IN A TIMELY MANNER OR 14 DAYS IN ADVANCE OF THE EVENT. *Yes, I agreeWASTE/RECYCLING/REFUSE MATERIAL: The Halton Agricultural Society does not have the capacity to manage or dispose of refuse material. All garbage must be removed from premises, unless you have previously arranged for a dumpster. A minimum charge of $150.00 or cost of removal will be charged if garbage is left on the grounds. *Yes, I agreeSubmit